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EDI 940 Warehouse Shipping Order Transaction
Warehouse Shipping Order

EDI 940 Warehouse Shipping Order

An EDI 940 Warehouse Shipping Order is an EDI transaction that is sent by a supplier to authorize the third party logistics company (3PL) or warehouse to ship to the buyer such as a retailer, grocer, distributor or trading partner. EDI 940 is a request for shipment of goods from a 3PL or warehouse to the buyer. EDI 940 instructs the supplier's 3PL or warehouse what, how much and when to ship. It can also be used to modify or cancel an existing EDI 940 transaction.

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EDI 940 Warehouse Shipping Order Key Data Elements

  • Purchase Order number
  • Warehouse order detailers, item identifiers, order description and unit quantities
  • Ship-to location
  • Requested ship date
  • Shipping instructions
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How to Use EDI 940 Transaction

EDI 940 Warehouse Shipping Orders are used by suppliers, manufacturers and sellers to ship goods from a third party logistics company or warehouse to the retailer, grocer or buyer/trading partner's location. The EDI 940 provides the information to the warehouse or 3PL of products to ship, quantities to ship and when to ship.


Additionally, the EDI 940 transaction can be used to modify or cancel and existing Warehouse Shipping Order. 


When the warehouse or 3PL receives the EDI 940 transaction, once processed they'll respond to the supplier with an EDI 945 Warehouse Shippping Notice, which notifies the supplier of the pending shipment and estimated delivery date.

EDI 940 Warehouse Shipping Order Benefits

  • Simplifies fulfillment by eliminating manual processes for both supplier and 3PL or warehouse
  • Eliminates manual data entry, errors, discrepancies and delays
  • Improves data accuracy of information exchanged between trading partners
  • Enhances efficiency, automates fulfillment and provides real-time visibility
  • Reduces costs and labor with automatic transmission of documents






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