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EDI 865 Purchase Order Change Acknowledgement/ Request - Seller Initiated

EDI 865 Purchase Order Change Acknowledgement/ Request - Seller Initiated

The EDI 865 transaction is an electronic Purchase Order Change Acknowledgement/ Request - Seller Initiated (also known as X12 EDI 865). EDI 865 Purchase Order Change Acknowledgement/ Request - Seller initiated is used for two purposes: acknowledge the acceptance or rejection of previous POs (EDI 850) changes by the buyer or to request changes from buyers for previous POs.

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EDI 865 Purchase Order Change Acknowledgement/ Request - Seller Initiated specifications and key data elements include:

  • Purchase order number, reference number, vendor number
  • Billing and ship-to information
  • Shipping instructions and carrier details
  • Item details, product/service identifiers, descriptions, quantities and prices
  • Reason for the order change
  • Data elements/code indicating the PO change: Add additional items (AI), Changes to the line items (CA), Price changes (PC), Quantity increase (QI), Quantity decrease (QD)
  • Data elements/code indicating acknowledgement change: Item accepted - date rescheduled (DR), Item accepted (IA), Item accepted - changes made (IC), Item deleted (ID), Item accepted - quantity changed (IQ)
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EDI 865 Transaction Benefits

  • Enhances efficiency, automates fulfillment and provides real-time visibility
  • Improves data accuracy of information exchanged between trading partners
  • Eliminates manual data entry, errors, discrepancies and delays
  • Reduces costs and labor with automatic transmission of documents

How to Use EDI 865 Transaction

Alternatively, the supplier can also initiate an EDI 865 Purchage Order Change Acknowledgement/ Request making changes to the original PO received from the buyer.

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