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EDI 856 Advance Ship Notice (ASN) Transaction

EDI 856 

Advance Shipping Notice (ASN)

An advance shipping notice (also known as EDI 856, EDI ASN, advance shipment notice, 856 manifest or DESADV/despatch advice message) is an EDI document providing details of your shipment. Key elements in the 856 manifest include: tracking number, carrier information, delivery date/time, order/product details and units shipped. The EDI 856 ASN is one of the most common EDI transactions used for retailers, eCommerce/dropship, OEMs and trading partners.

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Key Data Elements Included in an EDI ASN

  • Purchase Order (EDI 850) number
  • EDI ASN reference number
  • Carrier’s tracking number and routing details.
  • Ship-to/Ship-from locations
  • Date/time of shipment or estimated deliver
  • Order description and unit quantities
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How 856 ASNs & Barcode Labels Work Together

UCC-128 barcode shipping labels are generated from the EDI 856 Advance Shipment Notification manifest (ASN). The UCC-128 is a tracking number placed on the carton which indicates what is inside that carton and how it is packed. The EDI 856 transaction and UCC-128 barcode label automate the procurement process for the receiving shipments and providing greater visibility, tracking, planning and product reconciliation.


UCC-128 labels differ from FedEx, UPS or other carrier labels. FedEx, UPS and other carrier labels deliver the carton from door to the DCs receiving dock while the UCC-128 label delivers the carton from the receiving dock to the store and/or catalog center’s inventory bin.


With DataTrans, automate ASN generation with our catalog management system and easy to print UCC-128 labels, packing slips, BOLs and more. 

Advance Shipment Notice Packing Structure

856 ASN envelope information contains the sender’s ID, receiver’s ID and the document’s date/time stamp. The ASN packing structure is most commonly organized by SOTPI known as Shipment, Order, Tare, Pack and Item.


Other common packing structures can include:

  • SOPI: Ship, Order, Pack, Item
  • SOTP: Ship, Order, Tare, Pack
  • SOTI: Ship, Order, Tare Item
  • SOI: Ship, Order, Item






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