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EDI 810 Invoice & Specifications
Invoice

EDI 810 Invoice

EDI 810 is an invoice, also known as ANSI x12 810 Invoice or EDIFACT INVOIC, that is typically sent in response to an EDI 850 Purchase Order as a request to receive payments for good or services rendered. An electronic invoice, similar to a paper-based invoice, is one of the most commonly used EDI transaction sets by retailers, eCommerce partners and tradin partners. An electronic invoice is the exchange of billable information rendered between two separate companies. EDI 810 is one of the most fundamental documents in an automated EDI system simplifying the procurement process.

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What does EDI 810 Include?

The 810 is a core document that trading partners utilize with important details to bill for goods/services rendered. Key data elements the 810 include:

  • Invoice number, reference number & date
  • Purchase order number & Vendor number
  • Payment terms
  • Billing and shipping details
  • Carrier details
  • Product/service identifiers, description and quantities
  • Pricing, charges and/or allowances
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Workflow of EDI 810 Invoice

The purpose of an EDI 810 invoice is to allow for a seamless exchange of billable information such as goods and/or services rendered between two separate companies. The supplier will send the trading partner an 810 in response to an EDI 850 purchase order. With DataTrans WebEDI, the supplier will generate the EDI 810 invoice from the EDI 850 purchase order. DataTrans intuitive forms will pull the relevant information onto the EDI 810 invoice to be sent back to the trading partner. The 997 functional acknowledgment (also known as CONTRL) will notify the supplier the EDI 810 invoice has been received.

For more information about how EDI works, view our EDI guide.

EDI 810 Format / X12 Invoice Sample

Trading partners’ EDI 810 requirements, specifications and formatting may vary. On the left is a sample of raw EDI 810 transaction code format. On the right is a preview of the users’ view of the 810 within WebEDI, similar to a paper-based invoice.

 

 

EDI X12 810 Invoice Transaction Code Format

Sample of 810 Document

Common EDI 810 Issues

The 810 transaction set is an important document in the procurement cycle. Discrepancies in the EDI 810 could result in payment delays. Common issues suppliers may encounter include:

  • Pricing discrepancies
  • Discount miscalculations
  • Unbalanced invoice

With DataTrans as your partner, easily maintain 100% EDI compliance. DataTrans adheres to trading partners’ EDI 810 requirements as well as all document specifications, mapping, connectivity and setup. As DataTrans acts as an extension of your company, you can focus on what you do best, your business.

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